Future-Proof Your Law Firm

Use the Cloud to Keep Up with the Pace of Technology

It’s no secret; technology has accelerated the pace of change – in work and in life. There are a few ways that your law firm can go about adapting to these changes.

You could:

1. Bury your head in the sand and insist on the traditional ways of doing things.

2. Throw money at the problem, amassing all the new software and gadgets available and hiring experts to teach you how to use everything.

3. Make a simple change to the way you do work and handle your data.

Of course, the third option is making the change over to using a cloud environment, such as Legal Workspace. Using the cloud is an easy way to set up your firm for any future tech innovations, in addition to the other advantages it promises, like security and flexibility.

Why the cloud allows for rapid change

When a law firm operates from on-site servers, it lacks the kind of agility that using a cloud environment can provide. For example, what would happen if your biggest client suddenly placed regulations on your firm? How would you go about making sure you could meet those requirements? How much time, effort, and money would it take to give them what they wanted?

And if you were able to pull it off, would the client still be there, waiting for you to bring your security to their level?

Taking advantage of law firm cloud services removes that worry. Legal Workspace, because it was created specifically for law firms, utilizes military-grade security for all of its clients and can accommodate special requests from firms who use its services. HIPAA compliance obligations and any other high-level security requirements can be quickly applied to ensure that your clients’ data is protected.

That kind of behind-the-scenes agility is important because it also allows you to make changes to the way you do business. For example, if you’re not already taking advantage of legal document generation automation to streamline your attorneys’ workloads, you can select one of the applications that is compatible with Legal Workspace, work with its team of experts to customize the program to your preferences, and increase your efficiency.

Beyond that, the simple fact is that workplace culture is changing. Many attorneys are putting in the same number – or even more – hours than they ever did before, but they’re not necessarily doing it from the office. A cloud work environment, like Legal Workspace, allows attorneys to access their workspace from anywhere, on any device, at any time. If an attorney has a big realization while watching their kid’s soccer game, they can grab their smartphone and get moving.

The future is in the cloud

When you migrate to the cloud, a big chunk of worry falls away. No fretting about your data security’s adequacy. No concern about making the right software and application choices. No restrictions for your attorneys with regard to when and where they choose to work.

Now, which of these three options sounds like the best strategy:

1. Stick to tradition and hope your firm remains viable?

2. Throw money at the problem and try to do it yourself?

3. Or, lean on experts to take care of your technology issues by using a cloud environment?

Boost Law Firm Productivity & Revenue

Law firms and technology have made some giant leaps in the last decade or so. Now, there are applications made specifically for law firms that track time, facilitate billing, generate and manage documents, and even help you manage your practice.

We know that you want to take full advantage of the efficiencies and transparency that legal applications can provide to a law firm. That’s why, at Legal Workspace, we make it a priority to host and support the most popular and most effective legal apps on our cloud environment.

 

How it works

Because Legal Workspace was created specifically for law firms and their unique challenges, we understand that firms need certain legal applications to be available anytime and anywhere in order to be able to function at full capacity.

Working with Legal Workspace provides law firms with the opportunity to migrate their existing legal applications to the cloud – or to strategize and make new decisions about what technology they want and need to make work and life easier (and more accurate).

Legal Workspace’s engineers are certified in the top legal applications, so they can provide support if and when it’s needed. They can also consult with clients to identify which apps might work best in their particular situations.

And, Legal Workspace can even license certain legal apps, which simplifies billing.

 

What apps does Legal Workspace host?

Legal Workspace hosts a wide variety of legal applications. Law practice management software includes Amicus Attorney ®, Time Matter®, Needles®, Practice Master®, Thomson Reuters ProLaw®, Juris®, and LawBase®.

Legal document management software includes Worldox® and Microsoft SharePoint®.

Time and billing software includes PCLaw®, Timeslips®, Tabs3®, and Quickbooks®.

Legal document generation automation includes Hot Docs®, ProDoc®, and Amicus Attorney®.

You can find out more about how you can customize your Legal Workspace cloud environment with a variety of legal applications and software here. 

And, what if you have your own proprietary software that you use for practice management, for example? That’s no problem. Legal Workspace can host the software law firms develop.

 

Cloud benefits

When you work with a cloud environment that hosts the legal applications you need, you are using technology to your advantage. And, you get so much more from using the cloud.

Your attorneys and staff can access the programs and data they need from any location at any time. Remote access isn’t the only benefit: You’ll save money on hardware – and its set-up and maintenance. Instead of laying down big money to get started, you’ll have one simple monthly bill.

Your data is continuously monitored and protected. Beyond that, working in the cloud means that recovery of data – if a disaster were to occur – would be that much simpler.

Working with a team like Legal Workspace’s enables you to get the most from your technology. The legal applications that it hosts can propel your law firm to new levels of efficiency and accuracy. With Legal Workspace’s engineers’ help, your law firm can take another giant leap by allowing technology to work for you – so you can concentrate on the business of law.

 

 

Not All Clouds Are Equal: Select the Best

By now, you’ve heard all about the cloud, how it can keep your data secure, and how using a cloud environment is a more convenient way to work. You’re convinced that working in a cloud environment is the way to go. What’s the next step? How do you get the cloud and make it work for you? Will any cloud do?

As with any other technology, you must be selective. Choose the cloud environment that provides security and support.

Legal Workspace goes way beyond providing just cloud storage for lawyers. Its cloud environment was designed with the particular needs of the legal profession at its forefront. Because of that, Legal Workspace’s cloud environment – and its set-up and support team – provide special features that make it the best choice.

A dedicated team

When you work with Legal Workspace, you aren’t just buying space and an interface. You get to work with a dedicated team that is there to help you with your technology needs. This team is made up of people with legal industry experience.

That legal industry experience allows the team to immediately comprehend and meet your firm’s needs. The team takes an unbiased approach to hosting, and they understand a law firm’s daily workflow in addition to all of the facets of technology. For example, they can help you customize programs and applications for greater efficiency. Beyond that, if you ever need advice as you make technology decisions, the team can contribute CIO-level guidance.

And, certain aspects of tech maintenance become invisible. Just think: You will never need to worry about updating software again – because it will happen automatically.

 

A secure environment

You have your dedicated technology team to set up and maintain your own distinct cloud environment when you work with Legal Workspace. But that’s not all your team can do for you. You can consult with your team about security, too. Because Legal Workspace is designed specifically for use by those in the legal profession, it has developed and locked in place a multi-layer defense system to protect your – and your clients’ – data from exposure.

Legal Workspace uses two-factor authentication, advanced intrusion detection and prevention systems, state-of-the-art antivirus software, and anti-spam solutions as tools in its mission to keep your data safe. The security teams at Legal Workspace are always working to keep your data secure with proactive monitoring, redundancy, and airtight training and policies.

 

A compliant mindset

Legal Workspace takes security and compliance seriously. It knows how important compliance is to you and to your clients. That’s why on-staff security and compliance experts are easy to reach and at the ready to help you make compliance decisions and meet the demands of standards required by the Health Insurance Portability and Accountability Act (HIPAA) and Payment Card Industry Data Security Standards (PCI DSS).

And, data storage isn’t a mystery with Legal Workspace. Your data is stored in the United States – in Dallas, TX, and Denver, CO – and it will never leave those locations.

When you work with a cloud solution that understands the challenges the legal profession faces, you have the opportunity to take advantage of its expertise. You can work in a cloud environment designed especially for law firms, and you can work with teams with legal industry experience and technology expertise. That makes it so much easier to set up a cloud environment that does what you need it to do.